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Payroll Pennsylvania, Unique Aspects of Pennsylvania Payroll Law and Practice

The Pennsylvania State Agency that oversees-  Employer's  name
the collection and reporting of State income
taxes  deducted  from  payroll  checks  is:-  Employers  address
Department  of  Revenue- Employer's Federal Employer Identification
Number (EIN)
Bureau  of  Business  Trust  Fund  Taxes
This information must be reported within 20
Employer  Tax  Divisiondays  of  the  hiring  or  rehiring.
Department  280904The information can be sent as a W4 or
equivalent  by  mail,  or  fax.
Harrisburg,  PA  17128-0904
There is a written warning penalty for a late
(717)  783-1488report in Pennsylvania, $25.00 for later
violations,  and  $500  for  conspiracy.
Pennsylvania does not have a state form to
calculate  state  income  tax  withholding.The Pennsylvania new hire-reporting agency
can be reached at 888-724-4737 or on the web
Not all states allow salary reductions madeat
under Section 125 cafeteria plans or 401(k)
to be treated in the same manner as the IRSPennsylvania does not allow compulsory direct
code allows. In Pennsylvania cafeteria plansdeposit
are not taxable for income tax calculation if
used to purchase health or life insurance;Pennsylvania has no State Wage and Hour Law
taxable for unemployment insurance purposes.provisions  concerning  pay stub information.
401(k) plan deferrals are taxable for income
taxes;  taxable  for  unemployment  purposes.Pennsylvania requires that employee be paid
on  regular  paydays  designated  in advance.
In Pennsylvania supplemental wages are taxed
at  a  3.07%  flat  rate.Pennsylvania requires that the lag time
between the end of the pay period and the
You may file your Pennsylvania State W-2s bypayment of wages to the employee not exceed
magnetic  media  if  you  choose  to.fifteen  days.
The Pennsylvania State Unemployment InsurancePennsylvania payroll law requires that
Agency  is:terminated employees must be paid their final
pay by next regular payday (by certified mail
Department  of  Labor  and  Industryif  employee  requests).
Office  of  Employment  SecurityDeceased employee's wages of $5,000 must be
paid to the surviving spouse, child, parent,
Seventh  and  Forster  Sts.or  sibling  (in  that  order).
Labor  and  Industry  Bldg.Escheat laws in Pennsylvania require that
unclaimed wages be paid over to the state
Harrisburg,  PA  17121after  three  years.
(717)  787-7613There is no provision in Pennsylvania law
concerning record retention of abandoned wage
The State of Pennsylvania taxable wage baserecords.
for unemployment purposes is wages up to
$8000.00.Pennsylvania payroll law mandates no more
than 45% of minimum wage may be used as a tip
Pennsylvania requires Magnetic mediacredit.
reporting of quarterly wage reporting if the
employer has at least 250 employees that theyIn Pennsylvania the payroll laws covering
are  reporting  that  quarter.mandatory rest or meal breaks are only that
minors under 16 must have 30 minutes rest
Unemployment records must be retained inafter  five  hours  of  work.
Pennsylvania for a minimum period of four
years. This information generally includes:Pennsylvania statute requires that wage and
name; social security number; dates of hire,hour records be kept for a period of not less
rehire and termination; wages by period;than three years. These records will
payroll pay periods and pay dates; date andnormally consist of at least the information
circumstances  of  termination.required  under  FLSA.
The Pennsylvania State Agency charged withThe Pennsylvania agency charged with
enforcing  the  state  wage and hour laws is:enforcing  Child  Support Orders and laws is:
Department  of  Labor  and  IndustryBureau  of  Child  Support  Enforcement
Bureau  of  Labor  Law  ComplianceDepartment  of  Public  Welfare
Labor  and  Industry  Bldg.,  Rm.  1301P.O.  Box  2675
Seventh  and  Forster  Sts.Harrisburg,  PA  17105-2675
Harrisburg,  PA  17120(717)  787-1894
(717)  787-5279*
The minimum wage in Pennsylvania is $5.15 perPennsylvania has the following provisions for
hour.child  support  deductions:
The general provision in Pennsylvania- When to start Withholding? First pay
concerning paying overtime in a non-FLSAperiod  after  14  days  from  service.
covered employer is one and one half times
regular  rate  after  40-hour  week.- When to send Payment? Within 7 days of
Payday.
Pennsylvania State new hire reporting
requirements are that every employer must- When to send Termination Notice?
report every new hire and rehire. The"Promptly"
employer must report the federally required
elements  of:- Maximum Administrative Fee? 2% of
payment.
-  Employee's  name
- Withholding Limits? Federal Rules under
-  Employee's  addressCCPA.
-  date  of  hirePlease note that this article is not updated
for changes that can and will happen from
-  Employee's  social  security  numbertime to time.



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